구인 구직

Accounting & Office Management Manager

 

Position Summary:  As an Accounting & Office Management Manager, manage all aspect of operating include accounting & finance, taxation, general affairs, legal, Payroll, warehouse and sales support

Role Description:  Accounting & finance work, general affairs work, operating management duties, projects management duties, legal support, human resource management, sales and marketing support, warehouse operating support and others.

 

Essential Duties & Responsibilities:

 

Accounting and Finance

• Processing Month-end closing, journal entries
• Processing accounting documents (A/P)
• Reconcile monthly vendor statements & resolve outstanding pending issues
• Maintenance of A/P logs via SAP (ERP system)­
• Registering new assets
• Preparing quarterly financial reporting packages
• Posts customer payment by recording cash, checks, and credit card transactions
• Communicate Vendors checking payment status
• Analyze report for monthly financial statements with detailed G/L accounts analysis include analyze expense details to reduce the expenses, consolidated financial report
• Manage all expenditure for operating of HSCI
• Improve efficiency for the P&L items
• Analyze particular G/L accounts for each Warehouse in Canada-Alberta, Ontario, BC to reduce the freight cost which is main cost for selling.
• Improve the procedure for vendor invoices processing to prevent overcharges and duplicate charges
• Managing, Processing, Analyzing, and Reporting Projects – Investment in Canada, such as Purchase, Expansion. Renovation, Moving of the office, warehouse, showroom and other assets in Canada

 

Taxation

 

• Filing and paying monthly, quarterly, yearly sales tax for each provinces in Canada
• Implement, and assist with, sales tax updates on the system (SAP, GUAS)
• Reconciling and adjusting the sales tax with G/L accounts entries
• Preparation of corporate tax with external accounting firm
• Record and calculate Monthly installment for corporate tax with accounting firm
• Assist with any indirect tax question
• Preparation of sales and use tax audit, property tax audit
• Reconciliation for GST and Duties of imported products and journal entries for the RP & intercompany transactions, and samples
• Managing CARM Portal (CBSA)
• Representatives for the company: manage CRA website, check email from government, update company’s information

 

General Affairs

 

• Compile, copy, sort, and file records of office activities, and other activities
• Process and maintain companywide utility bills
• Company cell phone/tablet, computer, credit card, business trip support
• Examine written contracts and process to pull off the deal for short-term lease and transportation agreements.
• Support to maintain the annual corporate report
• Purchasing supplies for warehouse and office
• Sanitizing and cleaning for working environment
• Security system / door access management
• Office maintenance and repair

Legal

• Review all contracts for lease: negotiation, request to edit article and clauses
• Manage credit application and GST related documents
• Correspondence with law firm to update company’s status
• Process and support to manage insurance for company’s properties

 

Payroll

• Bi-weekly payroll for ISE and Monthly payroll for FSE

 

Sales and marketing support

• Report the Dead and Slow stocks to support sales strategy
• Assist to order and pick up the product label stickers and postcards

Assist Salesperson:

• Preparing the gifts for customers
• Preparing the meeting for big customer (ex. Latitude)
• Assist salesmen to process GUAS.
• Backup of the scheduling the appointments for showroom visitors and reporting to sales and marketing department.
• Back up for maintaining and organizing showroom and guide customers
• Helping salesmen’s miscellaneous inquiries for their job

Operating others

• Manage GUAS budget and approval transactions
• Manage warehouse inquiries

• Equipment purchasing, maintenance of facilities, Truck

• Meeting with vendors of LX Hausys Canada Inc. related contracts, & inquiries
• General IT support for U.S. IT team
• Detect and report the issues to improve of IT system for operating of HSCI

 

Qualifications: Listed below are the minimum and/or desired qualifications of the position including education, work experience and knowledge & skills that are required to perform satisfactorily in the position:

 

Education and Work Experience:

• 3-5 years experiences in accounting and finance field and relevant field.
• Diploma or degree in accounting and finance
• Work experience in administration field

 

Knowledge and Skills:

• Accounting and finance
• Tax – duties, sales taxes, corporate taxes
• Accountability for financial projects
• Payroll
• legal
• bank
• build a good relationship with customer and vendor
• administration
• organized
• detail oriented
• multi-tasking
• Korean and English

 

Physical Demands:   

• Position requires sitting at a desk working on a computer for at least 2/3 of time.
• Position requires minimal lifting up to _10_ lbs.
• Position requires regular and reliable attendance.
• Position requires travel up to _5_% of time.

 

※Note:  This job description does not list all the duties of the job.  You may be asked to perform other duties as determined.

 

Benefits:

• RRSP Matching
• Health Insurance (Dental/Extended Heath Care/Vision)
• On-site Parking
• Casual Dress
• Paid Time-off
• Optional Meal Benefits
• Performance Bonus & Incentive Program

 

Physical Demands:   

• Position requires sitting at a desk working on a computer for at least 2/3 of time.
• Position requires minimal lifting up to 4 lbs.
• Position requires regular and reliable attendance.

 

 

Location: LX Hausys Canada, Inc. / 500 Applewoood Crescent, Concord, ON, L4K 4B4

To apply please email me your resume to myungsunseo@lxhausys.com